7 Best HR Management Software of 2025

What is an HR Management Software?

An HR Management Software (HRMS) is a tool used by HR professionals and operations managers to oversee the day-to-day responsibilities of managing the welfare and productivity of employees, making sure that workforce performance is aligned with company goals, and ensuring that operations stay compliant with regulations.

Tools used by HR professionals, HCM is an acronym for Human Capital Management while HRIS stands for Human Resource Information System. All three terms are sometimes used interchangeably in HR and some of their functionalities overlap, but an HRMS, in a nutshell, covers all the functionalities that can be found both in HCM and HRIS.

Importance of an HR Management Software

HR practitioners, as well as operations managers and supervisors, are tasked with multiple responsibilities on managing employees. With a powerful HRMS, HR teams are more empowered to do the following:

• Maintain a productive workforce: HRMS help encourage employee productivity through scheduled monitoring and reporting of work progress. With real-time reporting, blockages to work can be reported for immediate action, facilitating a feedback loop between supervisors and employees and encouraging open communication within the business.

• Keep the workplace safe: As employers are required to maintain the safety of the workplace, HR and operations supervisors and managers are often tasked to enforce safety in compliance with regulations. With automated and secure recordkeeping, HR practitioners are assured that files are safe and access is allowed only among authorized personnel.

• Align workforce with company goals and culture: Data collected over time on an HRMS allows insights on trends. This provides opportunities for process improvements and training material for new employee onboarding, as well as refreshers for more tenured employees.

• Stay compliant with regulations and be at par with industry standards: As HR management involves the need to safeguard sensitive information, having an HRMS makes secure and easy recordkeeping possible and gives HR practitioners the capability to properly delete employee information in accordance with regulations. An HRMS also provides control over what can be accessed using administrator restrictions, preventing unauthorized access to sensitive information.

Manage and Improve HR Operations with SafetyCulture

Managing and maintaining workplace productivity while keeping compliant with regulations are just some of the responsibilities of HR professionals that HRMS helps with. Using solutions such as SafetyCulture empowers HR teams to harness the collective effort of the organization in reaching company goals and in making the workplace safer for employees.

With this platform, HR workers can do the following:

• Perform inspections and audits on different teams and workers from different areas of the organization, using only mobile devices and tablets.

• Provide training to onboarding and upskilling employees with mobile-friendly learning courses, accessible online and offline.

• Conduct and standardize investigations and surveys with premade editable templates.

• Ensure streamlined operations and communication across different teams and levels.

• Generate customized reports of employee engagement and concerns tailored to specific needs, audits, standards, and operational processes.

Explore how SafetyCulture can help with improving workplace culture and operations management here.

Choosing the Right HR Management Software

Different organizations and HR teams have different needs to consider when choosing the right HRMS. To help you decide on what would work best for you, here’s a summary of our top HRMS picks:

* billed annually